Become a subwarden

Do you want to develop your leadership skills, help support your fellow students and stay in University accommodation for free? 

Then become a Subwarden! Subwardens are full-time students who help to provide a responsible presence in residences overnight and on weekends, as well as creating a positive environment for students. Students can speak to their Subwarden on any issues affecting their wellbeing – homesickness, a noisy neighbour, problems with their flatmates or any other concerns.

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Learn more about being a Subwarden from Conor and Kinga

There is a Subwarden on duty every weekday evening and 24 hours at weekends/University closed days, so there's always someone students in the residence can call on for support or advice.

Applications are now open and we’re running information sessions on Wednesday 4 December 1pm – 2pm (Liberty Building SR 1.11) and Thursday 5 December 6pm – 7pm (Baines Wing 2.06) where you can learn more about the role and get some top tips to help you apply. Come along if you want to find out more! 

What's involved

You'll work as part of a team with three other Subwardens in your residence. You take it in turns to provide a responsible student presence during evenings and weekends.

You act as a link between the residence Warden(s), residence office staff and students.

Typical duties could include but are not limited to:

  • welcoming students at intake weekend
  • helping new residents settle in
  • offering help and advice to residents, in some cases signposting them to professional support services such as, Student Counselling and Leeds Nightline, within the University, or the Student Medical Practice
  • dealing with noise complaints
  • breaking up unauthorised parties
  • admitting locked-out students or new arrivals to their rooms
  • being present in the residence office or other communal area at designated times to deal with enquiries or post collection
  • responding to any calls received on the Subwarden duty mobile
  • visiting flats on a regular basis
  • conducting welfare checks on students
  • walking around the site/performing locking up duties in the evening
  • attending and providing support at social events organised by the residents’ Halls Exec or JCR
  • assisting in fire drills

Working hours

Each residence operates a rota and you’d be on duty for at least one day in every four. A weekday rota starts at 6pm and finishes at 8am the following morning. A weekend rota starts at 8am and finishes at 8am the following morning.

Each day/night involves periods of being “on duty” (when you are carrying out designated tasks) and periods of being “on call” (when you are available to respond to any calls you receive). A weekday night involves being “on duty” 6pm -9pm and 10.30pm - 11.30pm, and being “on call” the rest of the time. A weekend involves being “on duty” 10am-12 noon and 10.30pm - 11.30pm, and being “on call” the rest of the time.

When you’re on call you are free to carry on with your studies or sleep as normal until you receive a call. You should stay on site or not more than 10 minutes’ walk away. You need to keep the duty mobile phone with you at all times so you can deal with any issues.

Skills and experience

The Subwarden position is open to any full time registered undergraduate or postgraduate students at the University of Leeds with a mature outlook, who have:

  • at least 6 months’ experience of living in halls type accommodation (not necessarily in the UK)
  • a willingness to participate in the community life of the residence
  • excellent communication skills
  • the ability to handle disciplinary or welfare issues responsibly
  • good problem solving skills
  • excellent social skills
  • the ability to work well independently and as part of a team
  • the ability to use your own judgement and initiative to make decisions
  • a willlingness to be resident in allocated accommodation until the end of the appointment period (except for limited unavoidable absences)
  • an understanding of the needs of students resident in University accommodation

and have experience of:

  • a position of responsibility with students or young people (aged 16 – 25)
  • organising social, sporting and cultural activities
  • leading a team

Training

All Subwardens recruited before September receive a comprehensive training package, which including fire safety training, student mental health issues, typical Subwarden scenarios, and more. We also run a short, basic first aid course for those who don’t already have some first aid training.You also receive a site induction from your Warden(s) and/or Residence Manager.

Training is a compulsory requirement of the Subwarden role and for 2020/21 this training will take place from Wednesday 2 September – Friday 4 September 2020 and Monday 7 September – Tuesday 8 September 2020. If you are not able to make these dates, we would recommend that you do not apply for this role as due to the intensity of training we are unable to reschedule this.

Subwarden accommodation

To be an effective Subwarden you must live in the residence. This is a condition of the post.

We can’t tell you exactly what kind of accommodation you will get, as all of our residences are different. There is an opportunity at the application stage to make us aware of your preference for accommodation. Please note, that we are not able to guarantee that you will be offered your preference. At some sites all Subwardens share the same flat, but at most sites the Subwardens are spread around the residence, living amongst other residents. All rooms are single occupancy, meaning that we cannot offer accommodation to couples or families.

Want to return to live in halls regardless of being a Subwarden? 

If you want to return and live in halls for the 2020/21 academic year regardless of if you are successful in obtaining a Subwarden position, then we would strongly recommend that you apply for accommodation using the online application for returners. Applications for returner accommodation opens at 9am on Monday 25 November 2019 and closes at 5pm on Friday 31 January 2020. More information about returning accommodation and to apply can be found on our Returning next year page. If you are then subsequently successful in obtaining a Subwarden role, your returner accommodation application will be cancelled and you’ll be transferred to a Subwarden contract. 

Apply to be a subwarden

Subwarden recruitment is now closed for 2020/21. If you are intrested in becoming a Subwarden and want to be alerted when roles become available, email residencelife@leeds.ac.uk with your name, email and student ID number.