Transfer to a vacant room

We hope that you settle into your new accommodation in the first few weeks but we understand that for some, this may not be possible. It usually takes us a few weeks to confirm if we have any vacancies in our accommodation and get the rooms ready for moves.

Residents can apply for a transfer to a vacant room by completing a room transfer form. When a suitable room becomes available we will contact you with the details. There is an administration charge for a successful transfer.


Room transfers open at 9am on Monday 4th October 2021.

To apply, you can submit a Room Transfer Form online. You should only fill in this form once – if you need to make any changes after submitting it, get in touch with us via or contact us on (0113) 343 7777.

What happens next

We usually deal with forms in the order that we receive them. We will give priority to students with medical, financial or other special reasons.

If you have not been offered suitable accommodation within a month, we will email you and ask if you want to remain on the waiting list. You must reply by the deadline stated or you will be taken off the waiting list.

If you break the terms and conditions of your contract (e.g. do not pay your rent on time) we may not offer you a room transfer.

Room transfers are only available until 31 May 2022. After this date, only transfers to a room with the same contract end date (or longer) will be offered.

If you transfer rooms, you will be charged a £50 administration fee and the charge will be added to your residence account.

Deadlines you must meet

There are very tight timescales involved in the transfer process. You must follow these to get a successful transfer.

This timetable shows the maximum timescales. Note that weekends (Friday 5pm - Monday 9am) are not included.

Stage 1

Fill in the room transfer form. If you have any supporting evidence, eg a doctor's letter, you must submit this with your form

Stage 2

When a suitable room is available the Accommodation Services will contact you by phone or email

Stage 3

You must let us know if you want to accept within 24 hours

Stage 4

If you accept, you must move into the new room and vacate your old room within 48 hours of stage 3