Transfer to a vacant room

Undergraduate residents can apply for a transfer to a vacant room from 2 October 2017. You complete a Room Transfer Form. When a suitable room becomes available we will contact you to arrange to view it. There is an administration charge for a successful transfer.

Applying

From 2 October you can:

  • collect a Room Transfer Form from Accommodation Services, Student Services Centre in the Marjorie and Arnold Ziff Building.

Please return your completed form:

  • by email to Accommodation Services or
  • in person to Accommodation Services, Student Services Centre in the Marjorie and Arnold Ziff Building.

What happens next

We usually deal with forms in the order that we receive them. We will give priority to students with medical, financial or other special reasons.

If you have not been offered suitable accommodation within a month, we will email you and ask if you want to remain on the waiting list. You must reply by the deadline stated or you will be taken off the waiting list.

If you break the terms and conditions of your contract (e.g. do not pay your rent on time) we may not offer you a room transfer.

Room transfers are only available until 31 May 2018. After this date, only transfers to a room with the same contract end date (or longer) will be offered.

If you transfer rooms, you will be charged a £40 administration fee and the charge will be added to your residence account.

Deadlines you must meet

There are very tight timescales involved in the transfer process. You must follow these to get a successful transfer.

This timetable shows the maximum timescales. Note that weekends (Friday 5pm - Monday 9am) are not included.

Stage 1

Fill in the room transfer form. If you have any supporting evidence, eg a doctor's letter, you must bring this to the Accommodation Services as soon as possible.

Stage 2

When a suitable room is available the warden or the Accommodation Services will contact you by phone or email.

Stage 3

You must respond within 24 hours

Stage 4

You must go and see the room and/or the warden/Accommodation Services within 24 hours of stage 3.

Stage 5

You must let us know if you want to accept within 24 hours of stage 4.

Stage 6

If you accept, you must move into the new room and vacate your old room within 48 hours of stage 5.