Commuter Students

The provision of accommodation for students who choose to commute to campus to undertake their studies at the University of Leeds is subject to a number of terms and conditions which are listed as follows: 

Eligibility 

• Commuter accommodation is available only to full time and part time registered students at the University of Leeds and who commute to campus to undertake their studies.
• The accommodation is not available to University of Leeds staff or for students registered and studying at any other institution.  
• Students interested in booking commuter accommodation can stay a minimum of one night and a maximum of 14 nights.  

Enquiry & Booking Process 

• Accommodation is limited and offered on a first come, first served basis. Interested students can submit their interest in booking a room by completing an enquiry form located on the Residential Services website. 
• Upon completion of the enquiry form, a member of the accommodation office team will review the request and should a suitable room be available, liaise directly with the student and offer them a room. 
• Enquiring students can expect to receive a response from the accommodation office within two working days of submitting their enquiry room. 
• Completed enquiry forms are reviewed during university working hours (Monday to Friday, 9am to 4.30pm).  
• Completed enquiry forms received over a weekend or when the university is closed are not reviewed or processed and as a result, will be reviewed and/or processed at the next earliest opportunity and when the accommodation office is open.  
• Completion of the enquiry form does not confirm a booking, and the booking of a room is not confirmed until an offer is made via email from the accommodation office to the enquiring student and upon acceptance of that offer by email from the student. 

Fees, Payment and Cancellation 

• Commuter Student Accommodation is charged at £35 per night.  
• Upon acceptance of your accommodation offer from you, a member of the accommodation team will provide you with an invoice and provide guidance on how to pay the full amount due. 
• You are required to pay the full amount due prior to your arrival and keys will not be issued to you by the Central Village reception team unless full payment is made. 
• Your booking is subject to a cancellation policy and is outlined as follows: 
  • If you cancel and provide over 14 days notice before the date you are due to check in, the cancellation fee will be 0% of the total booking value for the nights in question 
  • If you cancel and provide between 14 to 8 days notice before the date you are due to check in, the cancellation fee will be 25% of the total booking value for the nights in question 
  • If you cancel and provide between 7 to 1 days notice before the date you are due to check in, the cancellation fee will be 50% of the total booking value for the nights in question 
  • Cancellations made on the day of arrival, the cancellation fee will be 100% of the total booking value for the nights in question 
  • If you fail to show for your booking, this will be treated as a cancellation made on the date of arrival and the cancellation fee will be 100% of the total booking value for the nights in question. 
• Cancellations should be made in writing by emailing accom@leeds.ac.uk. Upon receipt of a cancellation via email, a member of the accommodation office team will review and contact you via email to confirm receipt and confirm if a cancellation fee applies to you. 
• Upon the processing of a cancellation, any monies due to you will be processed via refund by a member of the accommodation office team and you will be informed of the amount due to you. 

Accommodation Provided 

• Accommodation provided is an ensuite room located at Central Village contained within a standard cluster flat. 
• Linen and towels are provided in bedrooms and guests are not required to bring their own. 
• Guests staying in commuter accommodation will have shared access to a communal kitchen and living area and similar to other students living in university accommodation are expected to adhere to the same rules of conduct and live harmoniously with other students both within commuter accommodation and in Central Village.  
• Light cleaning will be provided within the kitchen and living area and information pertaining to bedroom cleaning and a change of linen or towels will be provided in your bedroom. This may differ from student to student depending on length of stay. 
• Guests will be provided with a fob to access the block and flat door of their accommodation and a key to their bedroom. The fob provided will also provide access to the common room located in C Block and access to D Block where the reception team is located 
• Guests will have access to the residence laundrette located in C Block. Use of the launderette is by downloading the circuit app and adding credit to your account. Information regarding how to do this can be found on posters displayed in the launderette. 

Staying in Commuter Accommodation 

• You are required to familiarise yourself with the rules and regulations regarding staying in student accommodation specifically the following: 
  • Health & Safety in Halls of Residence 
  • Fire Safety Information 
  • Your Behaviour in Halls 
  • Respecting accommodation 
  • Quiet Hours in Halls 
  • Smoking, vaping and drugs policy 
  • Respecting others in Halls 
• As students at the University of Leeds you are bound by the same code of conduct as any other student and as such you are expected to abide by the general university disciplinary regulations and the university residences disciplinary regulations. Further information can be found here and you are expected to familiarise yourself with both.  
• A case may be brought forward to a residences or university disciplinary committee against a student(s) who does not abide by these regulations if it is deemed that a serious, minor or major offence has occurred. 

Guests & Your Behaviour 

• Commuter Accommodation is designed to provide respite to University of Leeds students who normally commute long or short distances in order to undertake their studies. It is expected to be a place of quiet for all students choosing to stay there and as a result no guests of the individual who has booked a room are permitted to stay. 
• You agree to keep noise at a level that does not interfere with the study, sleep or comfort of other residents, staff and neighbours. This includes amplified sound (e.g. TV's, phones, tablets and sound systems), as well as the sound of musical instruments, singing, shouting, loud conversations and banging doors. You must reduce the level of noise immediately if requested to do so. After 10 p.m. you should keep noise to a minimum and after 11 p.m. no noise should be heard outside your accommodation  
• In the event it is found that guests have been invited to stay, there will be asked to leave at the request of either the Central Village reception team, members of the Residence Life team (warden or residence life assistant) or university security team. 
• You agree to behave with respect and consideration towards other residents, staff, our contractors and your neighbours at all times. This includes refraining from foul or abusive language, obtaining the owner’s permission before using another resident’s possessions, and respecting the privacy and differences of others. The University will not ignore any form of harassment, discrimination or bullying. 
• You agree that if you bring a car, small van or motorcycle to the residence, you will only park it in one of the bays designated for residents’ use and will display the relevant parking permit. You agree to drive responsibly and with due care and attention, obeying any traffic and road regulations that apply at the residence.  You agree not to bring large vans, pick up trucks, commercial vehicles, motorhomes, trailers or any other vehicle that will not easily fit in residents’ designated parking bays.  Use of our parking bays is at your own risk and we do not accept liability for theft from or damage to any vehicle. 
• If you have a bicycle or scooter, you agree to use it responsibly and to leave it only in the designated bicycle storage areas.  Use of bicycle storage areas is at your own risk and we recommend that you insure your property adequately and secure it with a good quality lock. 

Repairs, Maintenance and Access to Accommodation 

• In the event that you experience any maintenance concerns, or something is not working to your satisfaction, do not hesitate to contact the reception team to report. Information on how to do so is located within your bedroom.  
• We provide a reactive maintenance service, all year-round, with an emergency response service 24 hours a day. We will carry out non-emergency repairs within a reasonable time of request. 
• If it is not reasonably practicable to carry out a repair within a reasonable time, you agree to accept any reasonable alternative that we provide (for example, by moving to an alternative ensuite room if we cannot repair your shower, or by using portable heaters provided by us if it will take some time to repair your heating). 
• In the event a contractor has to visit your room or shared living areas, we will ensure that all contractors are identifiable. Contractors will knock on flat doors (including bedroom) three times before entering and you agree to treat contractors with courtesy and respect, allowing them the time to complete repairs required. 
• If you have reported a fault, our contractors will be entitled to enter the accommodation without notice, in order to effect speedy repairs. In the event that planned maintenance is required to take place, we will give you at least 24 hours notice in writing. 
• We may enter your accommodation without advance notice in an emergency, if we are concerned about the wellbeing of you, someone we believe to be with you or another person staying in the commuter accommodation and if we have not been able to contact  you, or if something is occurring within the accommodation that is causing a serious nuisance to others. 
• Contractors and residence staff will show respect for your privacy and possessions. 

Health, Safety, Security and Welfare 

• Our Accommodation Office, Central Village or Residence Life team does not provide or co-ordinate healthcare services, but if you are unwell, or need help with a disability, or have had an accident then the Central Village reception team and Residence Life team can help you to find appropriate support.  
• You must comply with the reasonable requirements of our staff with regard to matters of health and safety, and comply with applicable health and safety regulations and policies.  You must not do anything that is likely to put the health, safety or welfare of others at risk.   
• If you have an infectious disease you must minimise your contact with others until you have recovered.  If you have a notifiable disease, you must promptly notify a member of our Accommodation Office team and comply with all applicable regulations and guidance.  It is your obligation to keep yourself informed of, and comply with, regulations and guidance issued by the UK Government from time to time for the management and control of public health. 
• We will comply with the law in relation to matters of health and safety including carrying out appropriate checks and inspections of buildings and equipment and closing or isolating buildings if ordered to do so by a competent authority. 
• We will provide you with security guidance and their contact information via the availability of printed materials in your bedroom and via the guidance and links provided above in the section ‘staying in commuter accommodation’. It is your responsibility (and in your own interests) to read that guidance carefully and comply with it.   
• You agree to leave your accommodation and any flat or building containing your accommodation secure when you go out.   You must not give keys to your accommodation or any flat or building containing your accommodation to any other person. (Charges apply for lost or stolen keys). 
• You must ensure that any items you bring to the residence are safe to use, and are only used in a safe way.  Your electrical appliances (including any adapters) must be suitable for safe use in the UK.  You must not re-charge batteries for vehicles anywhere at the residence other than in the external bike stores or at motor vehicles re-charging points.  You must not leave a vehicle on charge unattended for longer than 8 hours If you have a re-chargeable wheelchair or other re-chargeable aid to help you with a disability, please contact us as we may need to make reasonable adjustments to help you with that. 
• If we reasonably believe that any item in your possession or control is likely to be harmful to you, to other people or to our property, we may remove it from your accommodation.  Harmful items include (but are not limited to) weapons (even if licensed), chemicals, controlled drugs without prescription and psychoactive substances.  We will give you a receipt for any confiscated item and (unless perishable, animate or illegal to possess) we will store it for you to collect at the end of your stay.  We will dispose of any perishable, animate or illegal items immediately and will dispose responsibly of other items if they are not collected within 7 days after the end of your stay.    
• We will provide Residence Life Wardens, who will be responsible for both welfare and discipline in our residences. 
• We may enter your accommodation without notice if there is an emergency, if we reasonably believe that the accommodation is being used for an illegal activity or if we have serious concerns about your health, safety or welfare 

Your Use and Care of Commuter Accommodation 

• You must not decorate your accommodation or the shared areas you use. Unauthorised decoration will be regarded as damage. 
• You must not interfere with, misuse, damage or attempt to repair any electrical or gas installations or appliances. 
• You must not interfere with, misuse, damage or attempt to repair any fire detection, prevention, protection or control equipment.   You must not prop open fire doors or obstruct exits. Mis-use of fire safety equipment is a criminal offence which can lead to a fine and/or jail sentence on conviction.  Having a criminal record seriously affects employment prospects.  
• Due to fire risk you must not have in the residence portable electric or gas heaters or chip pans or any sort of portable cooking equipment (such as deep fat fryers, air fryers, rice cookers) fairy lights, candles, incense sticks, oil lamps, fireworks, rechargeable vehicles or batteries for them (unless authorised by us in writing) or anything else that smoulders or has a naked flame or which it would be reasonable for us to regard as a fire hazard.   
• You must not smoke (including hookah/shisha pipes and e-cigarettes) in any part of any residence.    
• If you have a disability and you need a dog to stay with you that has been trained to assist with that disability, you should notify us in advance, so that we can make any reasonable adjustments. We only accept dogs that are registered with Assistance Dogs UK. You must not keep any other animal, bird, reptile or insect in our residences. 
• You agree not to use the accommodation, or any other part of the residence, for any business purposes (including the promotion of events that are not organised by Leeds University or Leeds University Union, distributing flyers or posters and selling tickets) or for any illegal activity. 
• In addition to any regulations of general application in England, we may introduce additional restrictions (including a complete ban) on having visitors to the Residence in order to comply with statutory guidance, enforce quiet times, prevent crime, for public health or on any other reasonable grounds.  In such circumstances, we may also restrict the number of persons who may be present at the same time in a bedroom or in shared areas.  We will only do this if (acting reasonably) we consider additional measures to be necessary.  
• You agree not to hold any parties.    
• You must not keep any vehicle, or motor vehicle parts, indoors at the residence.  Major repairs to cars or motorcycles must not take place on University premises.  “Vehicle” includes e-scooter, e-bike, e-hoverboard or e-skateboard. Storage of these modes of transport should only be in the external bike shelters, use of which is at your own risk.  “Vehicle” does not apply to wheelchairs.  

Leaving Commuter Accommodation 

• On the day of departure, check out must be completed by 10am. We are unable to facilitate an extended check out time.  
• Students are expected to leave their room and shared kitchen / living areas in a clean condition and return their keys in person to the Central Village reception team. 
• Due to a lack of storage, we are unable to hold luggage or other personal items for collection at a later time or date. 
• Upon departure, a member of the Central Village reception team will audit the room you stayed in as well as the general flat and inspect for any damages. In the event that any damages are found and which were not there prior to you checking into accommodation, you may be contacted to discuss by a member of the accommodation team and required to pay the cost to repair.  
• We will charge you for a replacement if you do not return any key (or other access device) on or before vacating the accommodation (and we will also charge you if you lose one during your stay and require replacement), but we will provide you with written evidence of the amount first.  If you require a replacement key, you must pay the key charge before we give you the replacement.  If you do not hand in your keys at the end of your tenancy, charges will be payable to us within 10 days of sending you an invoice/email. If they remain unpaid on the due date for payment, we may claim from you the costs we reasonably incur in trying to recover what you owe, including a reasonable rate of interest on these outstanding payments.